Technology is supposed to assist us to be more productive at work. However, Internet connection without supervision has been infamous for distracting employees to spend their time more on social media and streaming platforms than on office’s tasks. Technology can be a double-edged sword that can be either harmful or beneficial to the owner.
In this article, we will explore three tech tips that can maximize workplace productivity at the office.
Installing Efficient Web Filter Programs
No employers want to spend their money on workers who do not do their jobs. The Internet has become a vital factor for businesses of all kinds, which means workplaces are vulnerable to unauthorized access to irrelevant websites. The solution to that problem is Internet access restriction.
Some programs are set to prevent access to sites with particular criteria, while the others allow the company to monitor the browsing activities of the employees directly. Each has their upsides and downsides. As a matter of fact, blocking programs are not smart enough to accurately identify websites that are considered as distracting and irrelevant. If your company deals with news, publishing, and entertainment business, then you cannot rely on Internet restriction done by the program.
The chances are that your employee will need information coming from many sources. You need an access monitoring software that allows a supervisor to track the activities of all the employees. To make your company free from privacy violation accusation, you can make a rule that prohibits the workers to bring devices on their own.
The Oldschool Phone and Fax Still Matter
Although everything today has been done through emails and cloud sharing, phone and fax still get their places in the executive world. First, they give customers a sense of security because the general understanding dictates that a real company should have a phone and fax line. Otherwise, people will doubt the company’s legitimacy.
However, you do not need to rush to get the old-fashioned phone line for your office. Google has a system integrated with phone providers across the globe that allows you to send and receive faxes through the Internet. You can learn more about dedicated lines on the embedded link. It contains step-by-step information regarding the installation and usage procedures.
Optimizing the Cloud Sharing Services
Today, you do not need to create back-ups manually. Microsoft, Google, and Dropbox are three titan companies in the tech industry that provides cloud storage services. They allow you to store big data without the need of having a storage server on your own.
According to John Zhang, a Founder, and a CEO at DriveHQ and Camera FTP, the initial cost of the first-time installation of an in-house storage server is approximately $2100. Moreover, each month you have to spend around $50 for maintenance and $30 for electricity.
Setting up a cloud storage account can save you from all the hassle. Besides, when you entrust your data to a reputable company, you can protect yourself from the risks of system failures or human errors. There will be someone else cleaning up the mess for you.