How Secure Is It To Fax From Email?

macbook

In business, one of the main priorities is the safety of the transmission of information. You don’t want other people meddling and snooping with sensitive information, don’t you? Choosing the right way to deliver information is vital. So which method of communication do you prefer using? Email? Fax? Why not try electronic faxing?

All methods of communication have their risks and benefits. Email is widely used, now that the internet is readily available anywhere. ​Faxing is relatively secure. The document is directed to its recipient using an analog phone line, and there is no chance that this information gets blocked. Electronic faxing, on the other hand, has all the benefits of traditional faxing and at the same time, it is also convenient. There are security risks for email, faxing, and electronic faxing, so it is best to weigh your options first. Well, using Internet fax is even safer than using a fax machine. If you are willing to use Gmail, you can learn more about it on https://googleonlinefax.com.

What are its benefits?

  • All documents sent by fax are legally binding. Now that digital signatures are quickly done, it is widely used for its convenience.
  • Electronic faxes are encrypted using a secure system to protect your data, unlike in traditional faxing, which uses unsecured phone lines.
  • You can opt to send an electronic fax to an email inbox or physical fax machine.
  • Electronic faxing is not susceptive to spam messages which wastes a lot of time.

What are the risks?

  • When you choose to send through a physical machine, there is a chance that an unauthorized user may receive the fax, mainly if the device is located in a common area.
  • All fax machines may use the same protocol, meaning, fax from one device may be potentially intercepted by someone who gains unauthorized access to the network.

fax

Security Features of ​Online Fax Services

  1. Encrypted data. Your fax will be protected with point-to-point encryption which hides the data you send
  2. Passwords. Password can be set up for faxes arriving in your email. Next time you receive a fax, it will contain PDF protection. This means only you can access its contents. The password can be turned on or off anytime without accessing Gmail.
  3. Automatic fax removal. You can change the setting of your fax wherein it gets deleted after being opened or after sending them. You can also opt to schedule when this feature remains active.
  4. Access Control. Corporate online fax accounts let you access your messages from a virtual drive which is protected by encryption.
  5. Different file types. Some providers developed their applications that open encrypted messages. Basically, they will send you a unique file type, and unless you have the app or program, you won’t be able to access the information submitted.

In sending sensitive information, it’s essential to learn the security features of the device you are going to use. It is better to research on its security features before risking a piece of information to be leaked.

Best Factors in Email Marketing Campaigns

internet marketing

Email Marketing is one of the most cost effective way to attract customers towards the business and to generate more profit and establish a brand image of a company or to improve it. It is one of the easiest methods to promote one’s business and thus can be used in a very effective way if properly managed and taken care of. The successful email marketing service of a successful email marketing company depends on several factors. The prominent email marketing companies have several important techniques which can help in the success of their email campaign. Inbox Blueprint Review helps different individuals in the email marketing campaigns. Among those useful factors some of them are mentioned below:

Factors

Content of Email

symbolThe content of Email is what decides the quality of the services both of the email marketing company and the company which it is promoting. The users decide whether to read the email and follow the links according to the content and the relevancy of it. The irrelevant content promoting the services or products which the user never needs or subscribed to will not be fruitful and even may turn the user irritated and may even unsubscribe to the newsletter permanently. Even the content should be creative enough to appeal to the users and urge them to click the links and pay some attention to the services or products.

Delivery Time

The email delivery time is another important aspect which decides the successful email marketing service of a company. The timing of sending emails i.e., the time of the day, day of the week, month and year all decides the successful campaign of the company. For example, you can’t send the Email campaign designed for Christmas Week months after the Christmas day. Such sending of mails denote that the company is not upgrading its campaigns and not paying attention towards their work and thus creates an unprofessional attitude in front of customers.

Option to Unsubscribe

The email should have ‘unsubscribe’ option which creates a professional image of the company in front of the receiver.

Segmentation

Another important factor in deciding the successful campaign is segmentation. The main aim of the email marketing provider should be to deliver the right message to right person and thus segmentation of person based on age, sex, location etc should be done wisely. This makes the customers feel like the email is designed specifically for them only.

Deliverability

online marketingThe successful delivery of the email is another important factor which decides the number of customers one can get through email marketing service. For this, proper IP reputation scores should be checked and many other factors which are specially designed for the improvement of deliverability has been recommended should be adopted.

The success of an email marketing service for the company depends on the implementation of better techniques by the email marketing provider. The hired company should be competent enough to carry out different plans and techniques to do better for the company it is promoting.