How Secure Is It To Fax From Email?

macbook

In business, one of the main priorities is the safety of the transmission of information. You don’t want other people meddling and snooping with sensitive information, don’t you? Choosing the right way to deliver information is vital. So which method of communication do you prefer using? Email? Fax? Why not try electronic faxing?

All methods of communication have their risks and benefits. Email is widely used, now that the internet is readily available anywhere. ​Faxing is relatively secure. The document is directed to its recipient using an analog phone line, and there is no chance that this information gets blocked. Electronic faxing, on the other hand, has all the benefits of traditional faxing and at the same time, it is also convenient. There are security risks for email, faxing, and electronic faxing, so it is best to weigh your options first. Well, using Internet fax is even safer than using a fax machine. If you are willing to use Gmail, you can learn more about it on https://googleonlinefax.com.

What are its benefits?

  • All documents sent by fax are legally binding. Now that digital signatures are quickly done, it is widely used for its convenience.
  • Electronic faxes are encrypted using a secure system to protect your data, unlike in traditional faxing, which uses unsecured phone lines.
  • You can opt to send an electronic fax to an email inbox or physical fax machine.
  • Electronic faxing is not susceptive to spam messages which wastes a lot of time.

What are the risks?

  • When you choose to send through a physical machine, there is a chance that an unauthorized user may receive the fax, mainly if the device is located in a common area.
  • All fax machines may use the same protocol, meaning, fax from one device may be potentially intercepted by someone who gains unauthorized access to the network.

fax

Security Features of ​Online Fax Services

  1. Encrypted data. Your fax will be protected with point-to-point encryption which hides the data you send
  2. Passwords. Password can be set up for faxes arriving in your email. Next time you receive a fax, it will contain PDF protection. This means only you can access its contents. The password can be turned on or off anytime without accessing Gmail.
  3. Automatic fax removal. You can change the setting of your fax wherein it gets deleted after being opened or after sending them. You can also opt to schedule when this feature remains active.
  4. Access Control. Corporate online fax accounts let you access your messages from a virtual drive which is protected by encryption.
  5. Different file types. Some providers developed their applications that open encrypted messages. Basically, they will send you a unique file type, and unless you have the app or program, you won’t be able to access the information submitted.

In sending sensitive information, it’s essential to learn the security features of the device you are going to use. It is better to research on its security features before risking a piece of information to be leaked.

Beginners Guide To Google Fax

communication icons

Nowadays we do not need a facsimile machine to send and receive faxes anymore. If you have internet connectivity and a Gmail address, then you have all you need to start the next step in fax technology: email to fax. Click Google fax for more information. Thanks to this technology all types of users can fax from Gmail, without having to deal with the inconveniences and costs of a traditional faxing machine.

Getting Started

Email Fax Servicesfax symbol

The best way to begin with this technology is through the use of email fax services. These services help you link a virtual fax number to your email address so you can receive and send faxes in the same way you send and receive regular emails. Thanks to Gmail features, you will easily categorize and sort your faxes, so they are readily available in the future. On top of that, using a Gmail to fax helps you take advantage of other Google services such as Google Docs, which helps you share some faxes with people in your company.

Virtual Account Number

The number you get with a service is included in your account, and it is virtual. This means your fax number works over an Internet connection and does not need you to install a new phone line in your office. Moreover, this number is ready to be used just minutes after you complete the quick sign up process.

Other Services Offered

Gmail faxing offers several cool features that were impossible to have using old faxing ways.
• Scheduling lets you send a fax automatically at the time and date of your choice. This is a very desirable characteristic that is used several times when you need to send a fax while away from the office.
• Broadcasting reduces the time-consuming task of sending a document to multiple recipients to just adding their numbers in your email fax.
• Using Gmail’s thumbs upCc function in the compose windows, you can enter all the recipients of your document, without having to dial each one of them manually.
• There is also unlimited storage options so that you can have documented both in Gmail and in your web dashboard.
• Mobile faxing is perhaps the most interesting feature. Some service have developed apps that let you turn smartphones such as the iPhone into a portable and compact faxing machine. This is a very attractive feature of email fax services because it gives you total freedom to fax on the go.

Gmail faxing is fast, cheaper and it is not complicated at all. This has to be the most user-friendly fax technology ever, accessible for both business and individual professionals looking for a fast facsimile solution.